What a
Modern Procurement Platform Must Deliver

Any new system must preserve Excel’s strengths—while removing its limitations. This is where most legacy systems failed.

Procurement teams don’t want rigidity. They want support.

A modern solution must offer:

1. Excel-level flexibility

• Unlimited custom fields

• Custom workflows and statuses

• Custom initiative templates

• Custom layouts and dashboards

If it can’t adapt to your process, procurement won’t adopt it.

2. Enterprise-grade visibility

• Real-time dashboards

• Initiative-level health views

• Leadership summaries

• Category and team reporting

• Forecast vs actual timelines

Visibility must be automatic—not manually created.

3. Real-time collaboration

Multiple people must be able to update the same pipeline simultaneously without overwriting each other or creating duplicate versions.

4. AI-generated insights

AI should:

• Write weekly summaries

• Flag risks

• Explain timeline changes

• Highlight stalled projects

• Create PMO-ready updates

• Summarise contract metadata

This removes hours of manual work every week.

5. Governance and control

• Role-based permissions

• Audit trails

• Change history

• Data integrity

• Central reporting

Procurement data must be trustworthy.