Last Updated: 16/12/2025

Acceptance of Terms

By accessing or using the ProcureOptima website or platform, you agree to these Terms & Conditions.
If you do not agree, do not use the platform.

Use of the Platform

You agree to:

• Use the platform only for lawful business purposes

• Ensure account credentials are kept secure

• Not attempt to reverse engineer, disrupt, or misuse the service

Account Responsibility

• You are responsible for all activity under your account

• You must notify us immediately of any unauthorised use

Intellectual Property

All content, software, branding, and materials are the property of ProcureOptima or its licensors.
You may not copy, distribute, or modify any part without written permission.

Customer Data

• Customers retain ownership of their business data

• ProcureOptima processes data solely to deliver the service

• We do not claim ownership of customer content

Availability & Changes

We may:

• Modify features

• Suspend access for maintenance

• Improve or discontinue parts of the platform

We aim to provide reasonable notice where possible.

Limitation of Liability

To the maximum extent permitted by law:

• ProcureOptima is not liable for indirect, incidental, or consequential damages

• Total liability is limited to the fees paid in the preceding 12 months

Termination

We may suspend or terminate access if:

• These terms are violated

• The platform is misused

• Required by law

Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purposes outlined in this policy

• Meet legal or contractual requirements

Governing Law

These terms are governed by the laws of England and Wales.

Contact

Email: legal@procureoptima.com